Need to Convert EMR records? Our team of Healthcare EHR Data Conversion and EMR migration Specialists can help securely extract data from legacy EMR systems to your current ambulatory EMR. Fill out our form to learn more.

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The Best Electronic Medical Record Conversion Company

How do you move legacy patient data from your old EMR into your new Electronic Medical Record System without losing critical data points that your staff needs to treat patients and your company needs to remain compliant with government regulations? Continue reading to learn how HEF Solutions will keep your data safe during your next EMR conversion.


EMR Conversion Specialists

When working with EMR Data Conversion Specialists like HEF Solutions, we will ensure every piece of data is carefully stored and converted to work with  your new system. We work with your company to ensure all important data points are securely copied, converted, and stored for later use. Converting legacy patient data requires experience, planning and careful execution to ensure it is done the RIGHT way. Most healthcare organizations don’t even know where to start, which is why they turn to HEF Solutions.


Top Three EMR Conversion Options

Non-Discrete Data Conversion

1. The simplest approach is a Non-Discrete Data Conversion using PDFs and scanned information that is stored in the new EMR. However, your physicians may have to read through the entire chart to find out if a patient is allergic to something.

Discrete Data Conversion

2. The most seamless approach is a Discrete Data Conversion where data is mapped from the old EMR to your new EMR. The legacy patient data then resides in the new EMR once it goes live.


3. Another option to preserve legacy patient data is Enterprise Data Archiving using a solution like HEF’s PatientArchive® Data Repository. This is ideal if you need to retain years of data and want to turn off your old EMR.


At HEF Solutions, we work closely with our clients to plan every EMR conversion – and we provide open, honest advice to ensure there are no surprises along the way. Planning for the data conversion is the most important step to establish clear goals and set realistic expectations. There is definitely a difference between simply getting it done versus following best practices to do it RIGHT.

Our planning process begins with a thorough assessment of your data conversion needs and determining the best approach (full discrete conversion, non-discrete conversion or legacy data archival).  Once we agree on the approach, HEF documents the Conversion Requirements and Model Test Cases to clearly define the scope of work and desired outcomes.

We then get to work on the conversion – conducting iteration testing and chart-to-chart comparisons along the way to identify and fix any issues well before your new EMR goes live.

Proven Medical Record Conversion Tools and Processes

HEF’s proprietary RightPath® Process provides a best practices approach to ensure all data is converted and represented appropriately in your new EMR system..

As part of the RightPath Process, HEF conducts important iteration testing during the conversion process to proactively address data issues well before your Electronic Medical Records or Practice Management Systems goes live. The result is a positive go-live experience for your new system, which in turn accelerates provider adoption and patient satisfaction.

How Can We Help You?

Contact us today to discuss your needs.