What’s in Your Data Migration Strategy?

If you’re planning to upgrade your EMR or servers, you may be wondering what happens to all your old data. The simple answer is that your data migrates to your new, improved EMR system. But the more realistic response is that you need to plan a data migration strategy to ensure that the necessary data is copied over in a usable format to prevent loss of information.
Healthcare organizations thrive on big data. Without it, you could be missing crucial pieces of the patient journey or information that can help guide business decisions.
So how can you plan an effective EMR data migration strategy in your organization?
Put the following best practices into motion for a successful crossover:

#1 – Back Up Data Prior to the Migration

The first rule of any data transfer is to make sure you back up your information before making any changes. In the event something goes wrong during the transfer, you can rest easy knowing you have a complete backup copy that’s unaffected by any potential transfer issues.
While data loss is rare when a EMR migration or Archival is executed properly, by trained EMR experts, a data backup is a failsafe measure that we suggest to all our clients.

#2 – Choose the Data You Need to Migrate

You may find that not all data needs to migrate to the new Electronic Medical Record System. For example, you may not want to include inactive patients or data older than a certain number of years.
Taking stock and spending a few moments considering the type of data that should be featured within your new medical record integration. This also gives you a chance to examine your current data infrastructure to determine what type of data you’ll want to collect with your new system.

#3 – Plan Your Execution

There are different ways you can migrate healthcare data, and you should consider your options prior to transfer.
One method is to migrate data in phases. The old system and new system operate in parallel, helping to eliminate downtime while migration occurs.
HEF Solutions offers another option, which is to preserve all legacy patient data outside of your new EMR as a “just in case” backup, we refer to as “PatientArchive”. This way, you can turn off your old system without cluttering your new system and still have access to your previous data collection.

#4 – Test, Test, Test!

After the migration occurs, you’ll want to test your new system to ensure the data transferred correctly. Every phase of the project, from design to implementation, should be tested to ensure you get the expected outcome.

How HEF Solutions Can Help with a Healthcare Data Migration Strategy

A data migration strategy is a major undertaking and must ensure a seamless transition. Otherwise, you risk losing key details that can negatively impact the patient experience in the short and long term.
HEF Solutions provides EMR data conversion services that can help you capture important legacy data in your new system. Call 630.626.2079 or visit our EMR Conversion Page to contact us today for a complimentary consultation and learn how we can help you convert your old EMR data into usable insights that continue to deliver value.